Answer each item honestly. Choose Yes only when the item is in place and the records would stand up to an MTO facility audit today. Your score updates as you go.
ADriver Qualification & Licensing
- 1
Valid Commercial Licence & Endorsements
Every driver holds a valid, unsuspended Ontario licence for the class of vehicle operated (e.g. Class A/AZ, D/DZ), with the Z air brake endorsement where required.
Ref: HTA s. 32 · O. Reg. 340/94 - 2
Commercial Medical Reports Current
Medical reports are submitted to MTO on schedule (every 5 years under age 46, every 3 years age 46–64, annually at 65+) and renewal dates are tracked in each driver file.
Ref: O. Reg. 340/94 · NSC Std. 6 (Driver Fitness) - 3
Driver Abstracts Reviewed
An MTO driver abstract is on file for every driver, pulled at hire and at least every 12 months, and reviewed for convictions, demerit points, suspensions and medical due dates.
Ref: HTA s. 16 · O. Reg. 424/97 · NSC Std. 15 - 4
Training Records on File
Proof of Class A MELT, TDG training certificate (valid 36 months), WHMIS, company orientation and in-cab / in-yard training is filed and current for each driver.
Ref: O. Reg. 340/94 (MELT) · TDG Regs Part 6 · NSC Std. 15
BHours of Service & Electronic Logging
- 5
Certified ELD in Every Unit
Each commercial motor vehicle requiring logs uses a third-party certified ELD (enforced in Ontario since January 1, 2023); unidentified driving records are reviewed and assigned.
Ref: O. Reg. 555/06 s. 18 · NSC Std. 9 - 6
Logs Audited Against Supporting Documents
Daily logs are spot-checked against fuel receipts, toll records and bills of lading; records of duty status and supporting documents are kept for at least 6 months.
Ref: O. Reg. 555/06 ss. 26, 29 · NSC Std. 9 - 7
Daily & Cycle Limits Respected
Drivers stay within 13 h driving / 14 h on-duty / 16 h elapsed per day with 10 h off-duty; Cycle 1 (70 h / 7 days) or Cycle 2 (120 h / 14 days); 36 h / 72 h resets documented.
Ref: O. Reg. 555/06 ss. 5, 6, 13, 14 · NSC Std. 9
CVehicle Maintenance & Inspections
- 8
Daily Trip Inspection Completed
Drivers complete and sign a daily trip inspection to the applicable schedule (Schedule 1 for trucks and trailers); the report is carried in the vehicle and valid for 24 hours.
Ref: O. Reg. 199/07 · Schedule 1 · NSC Std. 13 - 9
Defects Reported & Repaired
Minor defects are repaired before the next daily inspection is due; no vehicle with a major defect is driven until it is repaired; every repair is documented and signed off.
Ref: O. Reg. 199/07 · NSC Std. 13 - 10
Annual / Semi-Annual Inspection Current
Every truck, tractor and trailer has a valid Annual Inspection (Semi-Annual where required, e.g. buses) from a licensed Motor Vehicle Inspection Station, with decal and certificate on file.
Ref: HTA s. 107 · O. Reg. 611 · NSC Std. 11 Part B - 11
Preventive Maintenance Program
A written PM schedule services each unit at set kilometre or time intervals, not only after breakdowns; maintenance and repair records are kept per unit for the required period.
Ref: O. Reg. 199/07 · NSC Std. 11 Part A
DOperational Safety & Administration
- 12
CVOR Certificate & Record Monitored
A valid CVOR certificate is in place with a copy in each vehicle; the CVOR record is reviewed regularly, keeping the violation rate under MTO’s 35% warning-letter level (50% audit, 85% interview).
Ref: HTA s. 16 · O. Reg. 424/97 · NSC Std. 7 & 14 - 13
Cargo Securement Compliance
Loads are secured to NSC Standard 10 (aggregate working load limits, tiedown counts, commodity-specific rules); straps, chains and binders are inspected and replaced when worn.
Ref: O. Reg. 363/04 · NSC Std. 10 - 14
Collision Register Maintained
Every collision is logged; those with injury or over $2,000 in damage are reported to police; preventability reviews are documented and reconciled against the CVOR record.
Ref: HTA s. 199 · NSC Std. 15 - 15
Written Safety & Progressive Discipline Policy
A documented safety program sets out driver monitoring, progressive discipline and retraining for HOS, inspection and conviction issues — and is signed by each driver.
Ref: HTA s. 16 · NSC Std. 15 (Facility Audit)
Not sure where your fleet stands?
Canam Fleet Safety Group offers a full compliance review against this checklist: driver files, HOS/ELD, maintenance records, CVOR and policy.
This checklist is a general self-assessment guide based on the Ontario Highway Traffic Act, its regulations and National Safety Code standards; it is not legal advice. Requirements vary by vehicle type and operation. Always confirm against the current regulations at ontario.ca/laws.